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Administrative Associate



London, UK
Posted on Thursday, June 6, 2024


As stewards of the Polkadot and Substrate ecosystem, Parity is laying the foundation for a better web. We believe in a decentralised web that respects the freedom and data of individuals and empowers developers to create better services. Our vision is to create a world based on truthful, rather than trustful, interactions.

Parity is one of the world's most experienced core blockchain infrastructure companies, having built and pioneered some of the most advanced technologies in the blockchain sector.

With a remote-first, global team, Parity is building open-source technologies for developers and organisations to implement and build upon. Our Web3 tech stack includes Polkadot, Substrate, and Kusama.

About the position

The Operations department at Parity supports the critical business mission of making “Polkadot the most active and innovative community building the future decentralised web” and acts as a service partner to all Parity teams, delivering crucial support to the business, so that the mission can be achieved. This is a full time, permanent role.

As an Operations Associate, you will report to the Operations Manager and collaborate closely with the Travel & Events Lead. Your primary responsibility will be to oversee internal processes, ensuring smooth operations and alignment among all stakeholders. We seek an enthusiastic, team-oriented, and well-organized individual with a versatile skill set. You will assist the team with a wide range of strategic projects, demonstrating your ability to adapt to various roles and tasks efficiently. This position demands experience, dedication, and a proactive approach to problem-solving, contributing significantly to our dynamic and evolving environment.

About the role:

  • Track and drive completion of key deliverables, and follow up on outstanding items related to projects pursued by the Operations team (e.g. on/offboarding).
  • Provide administrative and logistics support (invoices, orders, workplace processes)
  • Organise and execute team travel and event organisation (team events, team retreats, company events, conferences, celebrations, team mobility)
  • Assist with documentation (develop team and department workspaces, write Forum posts about ongoing initiatives, archive and delete information)
  • Support cross-department collaboration and act as a liaison with the Operations team
  • Support subscription management (inventory, streamline tools, implement processes) and procurement
  • Support organisation of multi-day team retreats, for teams from 5 to over 30, including: aligning on requirements with team leads, booking global venues and accommodation, coordinating catering and travel, and providing hands-on on-site event management as required.
  • Research events and create proposals for potential locations and content to consider
  • Assist with planning and delivery of other internal events as required, from local social events to company-wide retreats#
  • Occasional travel, mostly within Europe, will be required for this role

About you:

  • 3+ years of administrative / operational assistant experience
  • Proactive, can-do person that is motivated to solve challenges and can offer high level of professional support
  • Very strong organisational and planning skills
  • Experienced at using Apple OS, Gmail, Docs and Spreadsheets
  • Excellent communication skills with either native English or C1 equivalence
  • Good project management skills with experience in tools like Asana, Notion, Hubspot or similar, with proven ability to manage concurrent projects.
  • Have knowledge/awareness of Web3 ambitions, especially Polkadot
  • Have experience in a fast-paced and growing tech startup environment, with interest in Web3 space and its values
  • Based in Europe or the UK

And ideally also:

  • Formal PM qualifications
  • Experience working on projects
  • Communications or copywriting experience

Those joining our collective as an employee in Germany, Portugal, and the U.K. also enjoy benefits such as health care, parental leave, PTO (28 days per year) and local team events

Parity is an Equal Opportunity Employer. We welcome diversity in our global team and care about everyone in our collective feeling included and welcome.

View our Applicant Notice to see how we use your data.

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